QuickBooks Company File Repair – All there is to know

When it comes to managing the financials of a small to medium-sized company, most business owners begin with a do-it-myself mentality by handling their own books. Software programs such as Repair Damaged QuickBooks Data can make this a relatively easy process for the non-accounting professional, but every once in a while a glitch can leave you guessing. One problem that can cause great frustration is a damaged or corrupt QuickBooks File, so we asked one of our in-house QuickBooks ProAdvisors to map out the steps for identifying and repairing a damaged QuickBooks file.

The QuickBooks Data File is really just a big database. It does not contain any programs or moving parts (this is all in the QuickBooks Software). To be read correctly by the software, the data has to be ordered and sequenced correctly in the file. When a data file is small (under 200 MB) it is easy for the software to keep the data in the correct order and add new data in the correct place so it knows where to find it for future use (e.g. reporting).

When the data file grows larger than this, the software struggles to keep all of the data in order. This can result in incorrect reports, and one obvious place to start is by looking at the Balance Sheet. If the total Assets do not equal total Liabilities and Equity, then you know you have a problem. Corruption can also be found by comparing the balances in like accounts on different reports. Net Income, Accounts Receivable, Accounts Payable and other balance sheet balances can be compared to other reports in QuickBooks. If these amounts do not tie, then the QuickBooks File could be corrupted.

A corrupt file can cause additional problems for you if it’s connected to any outside reporting programs. If those programs use automatic sync managers to connect to QuickBooks, you’ll likely encounter incorrect reporting in those programs or even a failure in the sync process itself. The good news is that you can fix data corruption by using tools provided within the QuickBooks Software program, however, be advised that fixing the corruption without reducing the size of your data file means this problem will return.

How to Fix Data Corruption in QuickBooks

1. Make a separate back up or file copy of your data file before verifying or rebuilding to protect you against permanent loss of your data.
2. Run the QuickBooks ‘Verify Data’ function. This will confirm the corruption in QuickBooks and recommend a ‘Rebuild Data.’ (Note: the file should be in single-user mode when running the Verify Data process.)
3. Run the QuickBooks ‘Rebuild Data’ function. This process essentially pulls all of the data in the file apart and reassembles it in the correct order.
4. Run the QuickBooks ‘Verify Data’ function again. If the verify completes, test the file by running the reports that were showing errors to see if they have been fixed. If the errors still exist, there is most likely corrupt data (not just data that is out of order).

QuickBooks Data Damage is one of the chief problems that usually appear in software like QuickBooks. However, with some necessary manual troubleshooting steps, this problem can be resolved quickly to retrieve the data file/files. But it’s imperative for you to understand the minor setups and arrangements that trigger to resolve data damage on your QuickBooks company file issues.

Through this blog post, we intend to help you resolve data damage and data corruption problems with the manual solution best of our knowledge. You can also skip performing the troubleshooting steps provided herein and contact our QuickBooks enterprise support team at  +1-855-603-0490.

Winding Up!

This brings us to the end of this post, where we hope that the information, we have shred in above and also the solutions discussed might turn out to be helpful in repairing the QuickBooks desktop company file. However, in case of any difficulty, you can simply get in touch with our QuickBooks enterprise support team. Feel free to give a call to our experts at +1-855-603-0490. We are a hub of technocrats, who work round the clock to provide the best possible support services.

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